35-149 - Arizona Statutes

35-149. Disposition of private funds; contributions and suspense funds; exception A. Every department, institution, board or commission receiving private funds or contributions available for its support or for the purpose of defraying expenses or work done under its direction or other receipts which may be subject to refund or return to the sender or receipts which have not yet accrued to the state shall, in depositing such monies with the state treasurer as provided in this chapter, certify to the department of administration: 1. The source from which such monies were received. 2. The terms and conditions under which and the purpose for which they were received. 3. The names of the trustees or administrators of the funds or contributions. 4. The name of the person authorized to approve expenditures from each fund. B. The department, institution, board or commission shall keep an accounting of each such fund or contribution mentioned in subsection A entirely separate and distinct from all other funds. C. All disbursements from such funds and contributions shall be made on warrants or electronic funds transfer vouchers of the department of administration, who shall issue such warrants or electronic funds transfer vouchers only upon adequate vouchers approved by the person or persons authorized to approve the disbursements. Separate sets of accounts with each of such funds and contributions, and the receipts and disbursements thereof, shall be maintained by the department of administration. D. The provisions of this chapter shall not apply to monies received by universities for the subsistence of dining halls, dormitories, bookstores or student activities, to federal monies or private monies of students received by state educational institutions, or to private monies of patients or inmates of state institutions, when such monies deposited with an officer of such an institution are declared not to be state monies.