SECTIONS 50110-50115 - California Statutes

GOVERNMENT CODE

SECTION 50110-50115

50110. The legislative body, and each office, officer, or employee
of a local agency shall furnish the clerk three copies of each
printed, mimeographed, or processed book, pamphlet, report, bulletin,
or other publication issued by them at the expense of the local
agency. The clerk shall send one copy of each publication to the
State Library at Sacramento, the Institute of Governmental Studies of
the University of California at Berkeley, and the Public Affairs
Service of the University of California at Los Angeles, to be
preserved for reference use in those institutions.

50111. When a book, document, map, or record required to be kept by
an officer of a local agency is damaged by conflagration or other
public calamity, the legislative body may cause the book, document,
map, or record to be copied into a new and well-bound book.

50112. When copied, the book, document, map, or record shall be
carefully compared with the original. The persons comparing shall
each make an affidavit which shall be incorporated into the book,
document, map, or record as copied, that it and each part of it is a
true copy of the original; that the matter of record which appears
upon every page of the original appears also upon the same page of
the copy; and that no matter of record appears upon any page of the
copy which is not upon the same page of the original. The officer
having custody of the book, document, map, or record shall certify
upon the copy that it is a true copy of the original.

50113. The certified copy is prima facie evidence of the contents
of the original book, document, map, or record, and shall bear the
name and designation of the original. Certified copies of any
instrument in the copy have the same effect as certified copies from
the original.

50114. The legislative body may make reasonable provision to pay
for copying the books, documents, maps, and records, not exceeding
the amount authorized for copying and recording the originals, and
such copying is a charge against the local agency.

50115. Unless another provision of law requires a longer retention
period, the clerk of the legislative body may destroy or otherwise
dispose of any paper or document filed with or submitted to the
legislative body more than one year previously, unless the
legislative body determines that there is a need for its retention.
In determining whether there is a need for retaining a paper or
document, consideration shall be given to such factors as future
public need, the effect of statutes of limitation, and historical
significance.