SECTIONS 84600-84612 - California Statutes

GOVERNMENT CODE

SECTION 84600-84612

84600. This chapter may be known and may be cited as the Online
Disclosure Act.

84601. The Legislature finds and declares as follows:
(a) The people of California enacted one of the nation's most
comprehensive campaign and lobbying financial disclosure laws when
they voted for Proposition 9, the Political Reform Act of 1974, an
initiative statute.
(b) Public access to campaign and lobbying disclosure information
is a vital and integral component of a fully informed electorate.
(c) Advances in technology have made it viable for disclosure
statements and reports required by the Political Reform Act to be
filed online and placed on the Internet, thereby maximizing
availability to the public.

84602. To implement the Legislature's intent, the Secretary of
State, in consultation with the commission, notwithstanding any other
provision of the Government Code, shall do all of the following:
(a) Develop online and electronic filing processes for use by
persons and entities specified in Sections 84604 and 84605 that are
required to file statements and reports with the Secretary of State's
office pursuant to Chapter 4 (commencing with Section 84100) and
Chapter 6 (commencing with Section 86100). Those processes shall each
enable a user to comply with all the disclosure requirements of this
title and shall include, at a minimum, the following:
(1) A means or method whereby filers subject to this chapter may
submit required filings free of charge. Any means or method developed
pursuant to this provision shall not provide any additional or
enhanced functions or services that exceed the minimum requirements
necessary to fulfill the disclosure provisions of this title. At
least one means or method shall be made available no later than
December 31, 2002.
(2) The definition of a nonproprietary standardized record format
or formats using industry standards for the transmission of the data
that is required of those persons and entities specified in
subdivision (a) of Section 84604 and Section 84605 and that conforms
with the disclosure requirements of this title. The Secretary of
State shall hold public hearings prior to development of the record
format or formats as a means to ensure that affected entities have an
opportunity to provide input into the development process. The
format or formats shall be made public no later than July 1, 1999, to
ensure sufficient time to comply with the requirements of this
chapter.
(b) Accept test files from software vendors and others wishing to
file reports electronically, for the purpose of determining whether
the file format is in compliance with the standardized record format
developed pursuant to subdivision (a) and is compatible with the
Secretary of State's system for receiving the data. A list of the
software and service providers who have submitted acceptable test
files shall be published by the Secretary of State and made available
to the public. Acceptably formatted files shall be submitted by a
filer in order to meet the requirements of this chapter.
(c) Develop a system that provides for the online or electronic
transfer of the data specified in this section utilizing
telecommunications technology that assures the integrity of the data
transmitted and that creates safeguards against efforts to tamper
with or subvert the data.
(d) Make all the data filed available on the Internet in an easily
understood format that provides the greatest public access. The data
shall be made available free of charge and as soon as possible after
receipt. All late contribution and late independent expenditure
reports, as defined by Sections 84203 and 84204, respectively, shall
be made available on the Internet within 24 hours of receipt. The
data made available on the Internet shall not contain the street name
and building number of the persons or entity representatives listed
on the electronically filed forms or any bank account number required
to be disclosed pursuant to this title.
(e) Develop a procedure for filers to comply with the requirement
that they sign under penalty of perjury pursuant to Section 81004.
(f) Maintain all filed data online for 10 years after the date it
is filed, and then archive the information in a secure format.
(g) Provide assistance to those seeking public access to the
information.
(h) Implement sufficient technology to seek to prevent
unauthorized alteration or manipulation of the data.
(i) Provide the commission with necessary information to enable it
to assist agencies, public officials, and others, with the
compliance with and administration of this title.
(j) Report to the Legislature on the implementation and
development of the online and electronic filing and disclosure
requirements of this chapter. The report shall include an examination
of system security, private security issues, software availability,
compliance costs to filers, use of the filing system and software
provided by the Secretary of State, and other issues relating to this
chapter, and shall recommend appropriate changes if necessary. In
preparing the report, the commission may present to the Secretary of
State and the Legislature its comments regarding this chapter as it
relates to the duties of the commission and suggest appropriate
changes if necessary. There shall be one report due before the system
is operational as set forth in Section 84603, one report due no
later than June 1, 2002, and one report due no later than January 31,
2003.
(k) Review the current filing and disclosure requirements of this
chapter and report to the Legislature, no later than June 1, 2005,
recommendations on revising these requirements so as to promote
greater reliance on electronic and online submissions.

84602.1. (a) The Secretary of State shall, on or before June 30,
2007, fully implement this chapter as specified in Section 84602,
including completing online lobbying registration forms so that all
forms can be filed online as specified in Section 84602.
(b) On or before February 1, 2007, the Secretary of State shall
report to the Legislature on all of the following:
(1) The implementation and development of the online and
electronic filing and disclosure requirements of this chapter, with
specific emphasis on the status of the development of a means or
method described in paragraph (1) of subdivision (a) of Section
84602.
(2) Whether and to what extent any means or method has been
deployed that allows filers to submit required filings free of
charge, with an emphasis on the types of filers who are not yet able
to complete all required online or electronic filings free of charge,
what aspects of the filings are missing that prevent those filers
from being able to complete all required online or electronic filings
free of charge, the costs to those filers, and, if applicable, why a
means or method has not yet been deployed and when one is likely to
be deployed.
(3) What resources are necessary to complete efforts to allow
filers to submit required filings free of charge, when completion is
expected, and an explanation of why the original full allocation of
requested funding did not provide the statutorily required free
filing system.
(c) Additional reports to the Legislature pursuant to subdivision
(b) shall be due on July 1, and December 1, of each year, until a
means or method has been deployed that allows all filers who are
required to file reports online or electronically to file those
reports free of charge.

84602.5. The Secretary of State shall disclose online pursuant to
this chapter an index of the identification numbers, as assigned
pursuant to subdivision (a) of Section 84101, of every person,
entity, or committee that is obligated to make a disclosure pursuant
to Chapter 4. This index shall be updated monthly except for the
six-week period preceding any statewide regular or special election,
during which period the index shall be updated weekly.

84603. The Secretary of State, once all state-mandated development,
procurement, and oversight requirements have been met, shall make
public their availability to accept reports online or electronically.
Any filer may then commence voluntarily filing online or
electronically any required report or statement that is otherwise
required to be filed with the Secretary of State pursuant to Chapter
4 (commencing with Section 84100) or Chapter 6 (commencing with
Section 86100) of this title.

84604. (a) The Secretary of State shall implement an online or
electronic disclosure program in connection with the 2000 state
primary election and the lobbying activities specified in paragraph
(4). Entities specified in paragraphs (1), (2), and (3) shall
commence online or electronic disclosure with the first preelection
statement filed in connection with the 2000 statewide direct primary
election for the period ending January 22, 2000, and shall continue
to disclose online or electronically all required reports and
statements up to and including the semiannual statement for the
period ending June 30, 2000. Entities specified in paragraph (4)
shall commence online or electronic disclosure with the quarterly
report for the period ending March 31, 2000, and shall continue to
disclose online or electronically all required reports and statements
up to and including the quarterly report for the period ending June
30, 2000. The entities subject to this section are the following:
(1) Any candidate, including appellate court and Supreme Court
candidates and officeholders, committee, or other persons who are
required, pursuant to Chapter 4 (commencing with Section 84100), to
file statements, reports, or other documents in connection with a
state elective office or state measure appearing on the 2000
statewide direct primary ballot, provided that the total cumulative
reportable amount of contributions received, expenditures made, loans
made, or loans received is one hundred thousand dollars ($100,000)
or more. For the purpose of cumulating totals, the period covered
shall commence January 1, 1999.
(2) Any general purpose committees, as defined in Section 82027.5,
including the general purpose committees of political parties, and
small contributor committees, as defined in Section 85203, that
cumulatively receive contributions or make expenditures totaling one
hundred thousand dollars ($100,000) or more to support or oppose
candidates for any elective state office or state measure appearing
on the 2000 statewide direct primary ballot. For the purpose of
cumulating totals, the period covered shall commence January 1, 1999.
(3) Any slate mailer organization with cumulative reportable
payments received or made for the purposes of producing slate mailers
of one hundred thousand dollars ($100,000) or more in connection
with the 2000 statewide direct primary election. For the purpose of
cumulating totals, the period covered shall commence January 1, 1999.
(4) Any lobbyist, lobbying firm, lobbyist employer, or other
persons required, pursuant to Chapter 6 (commencing with Section
86100), to file statements, reports, or other documents, provided
that the total amount of any category of reportable payments,
expenses, contributions, gifts, or other items is one hundred
thousand dollars ($100,000) or more in a calendar quarter.
(b) Filers specified in subdivision (a) shall also continue to
file required disclosure forms in paper format. The paper copy shall
continue to be the official version for audit and other legal
purposes. Committees and other persons that are not required to file
online or electronically by this section may do so voluntarily.
(c) The Secretary of State shall also disclose on the Internet any
late contribution or late independent expenditure report, as defined
by Sections 84203 and 84204, respectively, not covered by
subdivision (a).
(d) It shall be presumed that online or electronic filers file
under penalty of perjury.

84605. (a) The following persons shall file online or
electronically with the Secretary of State:
(1) Any candidate, including superior court, appellate court, and
Supreme Court candidates and officeholders, committee, or other
persons who are required, pursuant to Chapter 4 (commencing with
Section 84100), to file statements, reports, or other documents in
connection with a state elective office or state measure, provided
that the total cumulative reportable amount of contributions
received, expenditures made, loans made, or loans received is
twenty-five thousand dollars ($25,000) or more. In determining the
cumulative reportable amount, all controlled committees, as defined
by Section 82016, shall be included. For a committee subject to this
title prior to January 1, 2000, the beginning date for calculating
cumulative totals is January 1, 2000. For a committee that is first
subject to this title on or after January 1, 2000, the beginning date
for calculating cumulative totals is the date the committee is first
subject to this title. A committee, as defined in subdivision (c) of
Section 82013, shall file online or electronically if it makes
contributions of twenty-five thousand dollars ($25,000) or more in a
calendar year.
(2) Any general purpose committees, as defined in Section 82027.5,
including the general purpose committees of political parties, and
small contributor committees, as defined in Section 85203, that
cumulatively receive contributions or make expenditures totaling
twenty-five thousand dollars ($25,000) or more to support or oppose
candidates for any elective state office or state measure. For a
committee subject to this title prior to January 1, 2000, the
beginning date for calculating cumulative totals is January 1, 2000.
For a committee that first is subject to this title on or after
January 1, 2000, the beginning date for calculating cumulative totals
is the date the committee is first subject to this title.
(3) Any slate mailer organization with cumulative reportable
payments received or made for the purposes of producing slate mailers
of twenty-five thousand dollars ($25,000) or more. For a slate
mailer organization subject to this title prior to January 1, 2000,
the beginning date for calculating cumulative totals is January 1,
2000. For a slate mailer organization that first is subject to this
title on or after January 1, 2000, the beginning date for calculating
cumulative totals is the date the organization is first subject to
this title.
(4) Any lobbyist, lobbying firm, lobbyist employer, or other
persons required, pursuant to Chapter 6 (commencing with Section
86100), to file statements, reports, or other documents, provided
that the total amount of any category of reportable payments,
expenses, contributions, gifts, or other items is two thousand five
hundred dollars ($2,500) or more in a calendar quarter.
(b) The Secretary of State shall also disclose on the Internet any
late contribution or late independent expenditure report, as defined
by Sections 84203 and 84204, respectively, not covered by paragraph
(1), (2), or (3) of subdivision (a) or any other provision of law.
(c) Committees and other persons that are not required to file
online or electronically by this section may do so voluntarily.
(d) Once a person or entity is required to file online or
electronically, subject to subdivision (a) or (c), the person or
entity shall be required to file all subsequent reports online or
electronically.
(e) It shall be presumed that online or electronic filers file
under penalty of perjury.
(f) Persons filing online or electronically shall also continue to
file required disclosure statements and reports in paper format. The
paper copy shall continue to be the official filing for audit and
other legal purposes until the Secretary of State, pursuant to
Section 84606, determines the system is operating securely and
effectively.
(g) The Secretary of State shall maintain at all times a secured,
official version of all original online and electronically filed
statements and reports required by this chapter. Upon determination
by the Secretary of State, pursuant to Section 84606, that the system
is operating securely and effectively, this online or electronic
version shall be the official version for audit and other legal
purposes.
(h) Except for statements related to a local elective office or a
local ballot measure filed by a candidate for local elective office
who is also a candidate for elective state office, a copy of a
statement, report, or other document filed by online or electronic
means with the Secretary of State shall not be filed with a local
filing officer.

84606. The Secretary of State shall determine and publicly disclose
when the online and electronic disclosure systems are operating
effectively. In making this determination, the Secretary of State
shall consult with the commission, the Department of Information
Technology, and any other appropriate public or private entity. The
online or electronic disclosure system shall not become operative
until the Department of Information Technology approves the system.
Upon this determination, filers required by this chapter to file
online or electronically will no longer be required to file a paper
copy or with local filing officers. Furthermore, the date that a
filer transmits an online or electronic report shall be the date the
filed report is received by the Secretary of State.

84607. Pursuant to Section 8314, no employee or official of a state
or local government agency shall utilize, for political or campaign
purposes, public facilities or resources to retrieve or maintain any
of the data produced by the requirements of this chapter.

84609. All candidates and ballot measure committees who are
required, pursuant to Chapter 4 (commencing with Section 84100), to
file statements, reports, or other documents in connection with a
statewide elective office or state measure appearing on the November
1998 ballot shall provide at the time of filing, in addition to a
paper submission, a copy of the required report on computer disk in
either an ASCII or PDF format with documentation detailing the field
layout or file structure. Filers who submit computer disks which are
not readable, cannot be copied, or do not have documentation have not
complied with the requirements of this section. Candidate and ballot
measure committees who make their report available on the Internet
through the Secretary of State's office are not required to file the
report on computer disk. The Secretary of State shall make copies
available to the public, upon payment of fees covering direct costs
of duplication, or a statutory fee, if applicable. The Secretary of
State shall also disclose online, any late contribution or late
independent expenditure report, as defined by Sections 84203 and
84204 respectively, filed in connection with any elective state
office or ballot measure appearing on the November 1998 ballot.

84610. There is hereby appropriated from the General Fund of the
state to the Secretary of State the sum of one million one hundred
thousand dollars ($1,100,000) for the purposes of developing the
online and electronic disclosure systems provided by this chapter and
reimbursing local agencies for any costs they incur in the
development of these systems.

84612. If the Secretary of State rejects a filing made under this
chapter, the Secretary of State shall immediately notify the filer,
by electronic mail, of the reason or reasons for rejection using
plain, straightforward language, avoiding technical terms as much as
possible, and using a coherent and easily readable style. The notice
shall be written or displayed so that the meaning will be easily
understood by those persons directly affected by it.