§ 45-13-83 - Determination of archival value of surplus printed material; release of material to Division of Archives and History; notation of release on inventory; transmission of copy of inventory - Georgia Statutes

O.C.G.A. 45-13-83 (2010)
45-13-83. Determination of archival value of surplus printed material; release of material to Division of Archives and History; notation of release on inventory; transmission of copy of inventory to originating state agency

(a) When the Secretary of State receives an inventory of surplus printed material as provided for by Code Section 45-13-82, he or she shall make a determination of whether or not any of such surplus printed material has archival value within the meaning of Article 3 of this chapter, relating to the Division of Archives and History. The Secretary of State shall be authorized to use such personnel of the Division of Archives and History as may be necessary to make the determination provided for in this Code section. If the determination cannot be made on the basis of the description of the surplus printed material included in the inventory of such material, the Secretary of State or his or her designee shall visit the state agency which submitted the inventory for the purpose of examining the surplus printed material listed on such inventory; and the determination required in this Code section may be made on the basis of such examination.

(b) If any surplus printed material is determined to have archival value as provided by subsection (a) of this Code section, the Secretary of State is authorized to direct the state agency which submitted the inventory to release such printed material to the Division of Archives and History. The Secretary of State shall make or cause to be made a notation on the inventory for each item of surplus printed material released to the Division of Archives and History; and a copy of such inventory, signed by the Secretary of State or his or her designee, containing the notations thereon shall be transmitted to the originating state agency. The state agency submitting the inventory shall be authorized to deliver surplus printed material having archival value to the Division of Archives and History if the state agency has transportation available for such purpose. If the state agency does not have transportation available for such purpose, the Division of Archives and History shall provide for the transportation of surplus printed material having archival value.