§514A-85 - Records; examination; disposal. - Hawaii Statutes

     §514A-85  Records; examination; disposal.  (a)  The managing agent or board of directors shall keep detailed, accurate records in chronological order, of the receipts and expenditures affecting the common elements, specifying and itemizing the maintenance and repair expenses of the common elements and any other expenses incurred.  The managing agent or board of directors shall also keep monthly statements indicating the total current delinquent dollar amount of any unpaid assessments for common expenses.

     (b)  All records and the vouchers authorizing the payments and statements shall be kept and maintained at the address of the project, or elsewhere within the State as determined by the board of directors.

     (c)  A managing agent employed or retained by one or more condominium associations may dispose of the records of any condominium  association which are more than five years old without liability if the managing agent first provides the board of directors of the condominium association affected with written notice of the managing agent's intent to dispose of the records if not retrieved by the board of directors within sixty days, which notice shall include an itemized list of the records which the managing agent intends to dispose of.

     (d)  No person shall knowingly make any false certificate, entry, or memorandum upon any of the books or records of any managing agent or association.  No person shall knowingly alter, destroy, mutilate, or conceal any books or records of a managing agent or association. [L 2007, c 244, pt of §2]