Section 21-111 - Retention of electronic records; originals. - Maryland Statutes

§ 21-111. Retention of electronic records; originals.
 

(a)  In general.- If a law requires that a record be retained, the requirement is satisfied by retaining an electronic record of the information in the record which: 

(1) Accurately reflects the information set forth in the record at the time it was first generated in its final form as an electronic record or otherwise; and 

(2) Remains accessible for later reference. 

(b)  Requirement inapplicable to certain information.- A requirement to retain a record in accordance with subsection (a) of this section does not apply to any information the sole purpose of which is to enable the record to be sent, communicated, or received. 

(c)  Using services of another person.- A person may satisfy subsection (a) of this section by using the services of another person if the requirements of that subsection are satisfied. 

(d)  Originals.- If a law requires a record to be presented or retained in its original form, or provides consequences if the record is not presented or retained in its original form, that law is satisfied by an electronic record retained in accordance with subsection (a) of this section. 

(e)  Retention of check.- If a law requires retention of a check, that requirement is satisfied by retention of an electronic record of the information on the front and back of the check in accordance with subsection (a) of this section. 

(f)  Laws requiring retention for evidentiary or audit purposes.- A record retained as an electronic record in accordance with subsection (a) of this section satisfies a law requiring a person to retain a record for evidentiary, audit, or similar purposes, unless a law enacted after the effective date of this title specifically prohibits the use of an electronic record for the specified purpose. 

(g)  Requirements of governmental agencies.- This section does not preclude a governmental agency of this State from specifying additional requirements for the retention of a record subject to the agency's jurisdiction. 
 

[2000, ch. 8.]