109.120. Records reproduced by photographic, video or electronic process, standards--cost.

MISSOURI STATUTES AND CODES

109.120. Records reproduced by photographic, video or electronic process, standards--cost.

Records reproduced by photographic, video or electronic process,standards--cost.

109.120. 1. The head of any business, industry, profession, occupationor calling, or the head of any state, county or municipal department,commission, bureau or board may cause any and all records kept by suchofficial, department, commission, bureau, board or business to bephotographed, microphotographed, photostated or transferred to other materialusing photographic, video, or electronic processes, including acomputer-generated electronic or digital retrieval system, and the judges andjustices of the several courts of record within this state may cause allclosed case files more than five years old to be photographed,microphotographed, photostated, or transferred to other material usingphotographic, video, or electronic processes, including a computer-generatedelectronic or digital retrieval system. Such reproducing material shall be ofdurable material and the device used to reproduce the records shall be such asto accurately reproduce and perpetuate the original records in all details andensure their proper retention and integrity in accordance with standardsestablished by the state records commission.

2. The cost of reproduction of closed files of the several courts ofrecord as provided herein shall be chargeable to the county and paid out ofthe county treasury wherein the court is situated.

3. When any recorder of deeds in this state is required or authorized bylaw to record, copy, file, recopy, replace or index any document, plat, map orwritten instrument, the recorder may do so by photostatic, photographic,microphotographic, microfilm, or electronic process, including acomputer-generated electronic or digital retrieval system, which produces aclear, accurate and permanent copy of the original, provided they meet thestandards for permanent retention and integrity as promulgated by the localrecords board. The reproductions so made may be used as permanent records ofthe original. When microfilm or electronic reproduction is used as apermanent record by recorder of deeds, duplicate reproductions of all recordeddocuments, indexes and files required by law to be kept by the recorder shallbe made and one copy of each document shall be stored in a fireproof vault andthe other copy shall be readily available in the recorder's office togetherwith suitable equipment for viewing the record by projection to a size notsmaller than the original and for reproducing copies of the recorded or filmeddocuments for any person entitled thereto. In all cases where instruments arerecorded pursuant to this section by microfilm or electronic process, anyrelease, assignment or other instrument affecting a previously recordedinstrument by microfilm or electronic process shall be filed and recorded as aseparate instrument and shall be cross-indexed to the document which itaffects.