276.471. Records to be maintained by dealer--retention for inspection.

MISSOURI STATUTES AND CODES

276.471. Records to be maintained by dealer--retention for inspection.

Records to be maintained by dealer--retention for inspection.

276.471. 1. The grain dealer shall maintain at his principal placeof business current and complete records with respect to all grain receivedand withdrawn from, purchased, sold, and held by him for that business.

2. Each licensed grain dealer shall keep in a place of safety,complete and correct records and accounts of:

(1) The quantity of each kind and class of grain received in hisfacility and withdrawn therefrom;

(2) Duplicate copy of receipts, tickets and bills of lading issued byhim;

(3) Original receipts and tickets returned to and canceled by him;

(4) A register which records all grain transactions not evidenced bythe dealer's own scale ticket, i.e., direct farm-to-market shipments. Thisregister shall be updated daily showing, at a minimum, the name of theseller, quantity of grain, date of shipment, name of terminal or otherbusiness accepting the physical commodity, destination scale ticket numberand whether the grain was delivered for sale, or other specified purpose.

3. In addition to the records required by subsections 1 and 2 of thissection, the grain dealer shall maintain such adequate financial records aswill clearly reflect his current financial position and will clearlysupport any financial information required to be submitted to the directorfor licensing, auditing, inspection and/or investigation purposes.

4. A grain dealer licensed or required to be licensed under thischapter shall keep available for examination all books, records andaccounts required by this chapter and any other books, records and accountsrelevant to his operating a grain dealer business for a period of not lessthan three years after the close of the period for which such books orrecords were required. An examination may be performed by the director orhis representative, and may take place at any time during the normalbusiness hours of the dealer or, if prior notice of the examination isgiven to the grain dealer, at such time as is prescribed in that notice.