1286 - Records to be kept. - New York Statutes

§ 1286. Records to be kept. (a) Every person liable for any tax imposed by this article shall keep: (1) records of every taxicab trip originating in the city and of all amounts paid, charged or due thereon and of the tax payable thereon, in such form as the commissioner may require; (2) a true and complete copy of every contract, agreement, or arrangement concerning the lease, rental, or license to use a taxicab for which the person is required to remit the tax on trips imposed by this article on such person; (3) a true and complete copy of every contract, agreement, or arrangement concerning the appointment of an agent; (4) true and complete copies of any records required to be kept by the TLC; and (5) such other records and information as the commissioner may require to perform his or her duties under this article. (b) The records required to be kept by this section shall be available for inspection and examination at any time upon demand by the commissioner or the commissioner's duly authorized agent or employee and shall be preserved for a period of three years, except that the commissioner may consent to their destruction within that period or may require that they be kept longer. Such records may be kept within the meaning of this section when reproduced on any photographic, photostatic, microfilm, micro-card, miniature photographic or other process which actually reproduces the original record. If those records are maintained in an electronic format, they must be made available and accessible to the commissioner in electronic format.