40-38 Public Libraries - North Dakota Statutes

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CHAPTER 40-38PUBLIC LIBRARIES40-38-01. Public library and reading room - Establishment - Election. The governingbody of any city or county upon petition of not less than fifty-one percent of the qualified electors
of the city or county as determined by the total number of votes cast at the last general election
or upon a majority vote of the qualified electors thereof voting on the question shall establish and
maintain public library service within its geographic limits by means of a public library and
reading room or other public library service, either singly or in cooperation with the state library,
or with one or more cities or counties, or by participation in an approved state plan for rendering
public library service under the Library Services and Construction Act [20 U.S.C. 351-358], and
acts amendatory thereof.Such question shall be submitted to the qualified electors uponresolution of the governing body or upon the petition of not less than twenty-five percent of that
number of qualified electors of the city or county that voted at the last general election, filed with
the governing body not less than sixty days before the next regular election. Library service may
be discontinued within any city or county by any of the methods by which library services may be
established, except that once established, such service shall not be discontinued until after it has
been in operation for at least five years from the date of establishment.40-38-02. Library fund - Levy - Kept separate - Exemption for city levying tax -Increasing levy.1.For the purpose of establishing and maintaining public library service, the governing
body of a municipality or county authorizing the same shall establish a library fund.
The library fund shall consist of annually levying and causing to be collected as other
taxes are collected a municipal or county tax not exceeding the limitations in
subsection 15 of section 57-15-06.7 and subsection 5 of section 57-15-10 and any
other moneys received for library purposes from federal, state, county, municipal, or
private sources.2.The city auditor or county treasurer shall establish and maintain the fund to account
for library revenues and shall make payments from the fund for invoices that have
been submitted and approved by the governing body of the library. In the case of a
contract with another library for service delivery, the city auditor or county treasurer
shall promptly transmit all funds received to the established library fund of the
agency delivering service. On request of the city auditor or county treasurer and
during an audit, the governing board of the library shall supply its records. The
records must be provided on a timely basis.The fund may not revert to thegoverning body of the city or county at the end of any fiscal year. The fund must be
used exclusively for the establishment and maintenance of public library service.3.Whenever a tax for county library service is levied, any city already levying a tax for
public library service under the provisions of this section or other provisions of law
shall, upon written application to the county board of the county, be exempted from
the county tax levy to the extent that the city making the application levies taxes for a
library fund during the year for which the tax levy is made. If the city has been totally
exempted from participation in any prospective county library program, the phrase
"not less than fifty-one percent of the qualified electors of the city or county as
determined by the total number of votes cast at the last general election" as stated in
section 40-38-01 shall mean fifty-one percent of the total number of votes cast at the
last general election in the county less the total number of votes cast at the last
general election in the city.If an election on the question is held, the qualifiedelectors of any city so exempted from the county library tax shall not be entitled to
vote on the establishment or discontinuance of the county library service.4.Upon motion of the governing body or upon petition of not less than twenty-five
percent of the qualified electors in the last general election of any city, school district,
township, or county, filed not less than sixty days before the next election, thePage No. 1governing body shall submit to the qualified electors at the next election the question
of whether the governing body shall increase the mill levy a specified amount for
public library service above the mill levy limitation set out in this section.Thegoverning body may call a special election at any time for the purpose of voting on
the question, and the election shall be called, conducted, and certified as are other
elections in that political subdivision. Upon approval by sixty percent of the qualified
electors voting in the election, the governing body shall increase the levy for public
library service in the amount approved by the qualified electors.40-38-03. Board of directors - Appointment - Term of office - No compensation -Filling vacancies - Organization. The governing body of a municipality which has established a
public library and reading room, or the board of county commissioners for a county library, shall
appoint a board of five directors who must be residents of the municipality or county, as the case
may be, to govern such library and reading room. One member of the governing body of the
municipality or designated representative shall be a member of the board of directors of a
municipal library, and must be a resident of the municipality which establishes and maintains
such municipal library; and one member of the board of county commissioners or designated
representative shall be a member of the county board of directors. The terms of office of the
members of the first board of directors must be established so one member shall hold office for
one year, two members shall hold office for two years, and two members shall hold office for
three years. The members, at their first meeting, shall determine the length of their respective
terms by lot. Thereafter, the number of directors required to fill expired terms shall be appointed
each year, and each such director shall hold office for a term of three years from the first day of
July in the year of appointment and until a successor has been appointed. No member of such
board shall serve for more than two consecutive terms, after which an interval of one year must
elapse before the same member may be reappointed. All vacancies on the board of directors
shall be reported by such board to the governing body of the municipality or the board of county
commissioners, as the case may be, and shall be filled thereby. However, a member of any
municipal board of directors of a public library and reading room who was appointed to such
position by a school board prior to July 1, 1975, may serve upon such board for the residue of the
member's unexpired term unless such position shall otherwise become vacant. Appointments
made to fill unexpired terms shall be for the residue of the term only. No compensation shall be
paid or allowed to a director. Immediately after the appointment of its members, the board of
directors shall meet and organize by electing a president. The governing board of a municipality
or county establishing public library service may, in lieu of appointing a library board, contract
directly with a library board established by another governing body of a municipality or county for
the purpose of extending public library service.40-38-04. General powers and duties of board of directors. The board of directorsshall have the following powers and duties:1.To make and adopt such bylaws, rules, and regulations relating to the duties of the
officers of the board as may be expedient and not inconsistent with the provisions of
this chapter.2.To make and adopt such bylaws, rules, and regulations for the management of the
library and reading room as are expedient and not inconsistent with the provisions of
this chapter.3.To control, exclusively, the expenditures of all moneys collected for or contributed to
the library fund.4.To have the supervision, care, and custody of the library property, and of the rooms
or buildings constructed, leased, or set apart for use of library purposes.5.To contract to furnish library service and to receive library service from other
counties, school districts, and cities of the state of North Dakota and adjoining
states, and the state library.Page No. 26.To employ qualified personnel to administer the public library and dispense library
services.40-38-05. Board of directors may purchase, build, or lease building for library -Library building fund - Public hearing required. The board of directors, with the approval of
the city or county governing body, may build, lease, lease-purchase, or purchase an appropriate
building for a library and purchase a site therefor. Such lease, purchase, or contract shall not be
valid without the approval of the governing body of the city or county. Prior to any actions on
such proposals, the governing body shall hold a public hearing on the proposals. Notice of the
hearing shall be published at least once, not less than six days prior to the hearing, in a
newspaper of general circulation within the city or county. The governing body shall seek the
advice and comment of the state library and the general public at the hearing.After suchhearing, the governing body of a city or county may establish by resolution a library building fund
for the purpose of construction, enlargement, or alteration of a building or for the purchase of an
existing building to be used as a public library. The city auditor or county treasurer shall place in
the library building fund all moneys for such purposes as may be appropriated by the governing
body or received for such purposes from federal, state, county, city, or private sources. The
library building fund shall not revert to the library general fund or the general fund of the city or
county without authorization by formal resolution from both the library's board of directors and the
governing body of the city or county.40-38-06. Vouchers - How drawn. The duly bonded secretary or treasurer of the boardof directors may draw money from the library fund upon vouchers of the board of directors
without any other audit.40-38-07.Library free to inhabitants of political subdivision - Subject to rulespublished by board of directors.Every library and reading room established under thischapter shall be free for the use of inhabitants of the political subdivision where it is located
subject to such reasonable rules and regulations as the board of directors may deem necessary
to adopt and publish to render the use of the library and reading room of the greatest benefit.
The board may exclude from the use of the library and reading room any and all persons who
willfully shall violate such rules.40-38-08. Donations - How accepted - Board of directors as trustee. All personsdesirous of making donations of money, books, personal property, or real estate for the benefit of
the library may vest the same in the board of directors. The board shall hold and control all
property accepted for the use of the library and reading room as a special trustee.40-38-09. Annual report of board of directors - Contents - To whom made. Theboard of directors shall make a report on July first of each year to the governing body of the city
or board of county commissioners, as the case may be, stating:1.The condition of the library and property.2.The various sums of money received from all sources.3.How much money has been expended and for what purpose.4.The number of books and periodicals on hand.5.The number of books and periodicals added by purchase or gift during the year and
the number thereof lost or loaned out.6.The character and kind of books contained in the library.7.Such other statistics, information, and suggestions as the board may deem of
general interest or as may be required by the state library.Page No. 3Copies of the report shall be filed with the governing body of the political subdivision and with the
state library.40-38-10. Contributions by political subdivision to establishment of library withoutelection authorized. To aid and facilitate the organization of library service, the governing body
of any city where the population is less than two thousand five hundred may appropriate annually
from its general fund, or from any other moneys received for library purposes from federal, state,
and private sources, a sum not to exceed five dollars per capita for the purchase of books and
periodicals to remain the property of the city and to be loaned to any local library for free public
use. The governing body shall appoint a book committee of three which shall select the books
and periodicals from standard and recommended lists furnished by the state library.Theselection so made by such committee shall be submitted to the governing body for approval and
purchase by such governing body; provided, that the amount so expended for such books and
periodicals shall be within the amount appropriated therefor. Books and periodicals purchased
with this fund shall be properly stamped as belonging to the city. Such appropriation shall be
made and books and periodicals purchased without submitting the same to vote as provided in
section 40-38-02. As an alternative, the governing body may contract with a library operated by
a city, county, school district, or the state library for the provision of public library service for the
city.40-38-11. Joint public library services by cities and counties.1.Upon compliance with section 40-38-01 for the establishment of public library
services, public library services may be jointly provided through a written agreement
between the governing bodies of any city or county or both to establish and maintain
joint library services with one or more cities or counties or both.2.A party shall be bound to an agreement entered into under subsection 1 for an initial
five-year term and subsequent five-year terms unless it provides other parties to the
agreement with notice of intent to withdraw from the agreement at least two years
before the proposed date of withdrawal.3.The parties to the agreement shall appoint a single joint library board to govern
public library services covered by the agreement. The method of representation on
the joint library board and the establishment of the initial board with staggered terms
shall be determined in the agreement. Provided, the joint library board shall consist
of an equal number of appointees from each party to the agreement and, in any
case, shall consist of not less than five members nor more than eleven members.
No member of the board shall serve for more than two consecutive three-year terms,
after which an interval of one year must elapse before the same member may be
reappointed.4.The joint library board shall have all power and duties provided in sections 40-38-04
through 40-38-09.5.A joint library fund shall be established for the public library services covered by the
agreement. Each city or county represented in the agreement shall provide its pro
rata share of funds for the services, as specified in the agreement, from the funds
received under section 40-38-02.Taxes within the service area covered by thewritten agreement under subsection 1 which is outside city limits may be levied
within the limitations and according to the procedures provided by law for a county
library fund levy and taxes within the service area that is within city limits may be
levied within the limitations and according to the procedures provided by law for a
city library fund levy.6.The joint library board shall appoint, and may remove, a treasurer to administer the
joint library fund. The treasurer may be a treasurer of one of the parties to the
agreement or a member of the board or both. The city auditor and county treasurer
of each city or county represented in the agreement and the state librarian shallPage No. 4promptly transmit all funds authorized under subsection 5 and chapter 54-24.2,
respectively, directly to the treasurer of the joint library board. The treasurer shall
pay out moneys belonging to the joint library board only upon properly drawn
vouchers, pursuant to order of the joint library board. The funds received by the
treasurer shall not revert to or be considered funds on hand by any governmental
unit furnishing the same, at the end of any biennium or fiscal year. The treasurer
shall be bonded in such amount as may be specified by resolution adopted by the
joint library board.7.The agreement shall include provisions for the dissolution of the joint library board
and distribution of assets in the event the agreement is terminated.8.Joint libraries established and operated under this section are eligible to receive
financial aid under chapter 54-24.2 to the extent that each city and county
represented in the agreement would be eligible for the aid.9.Agreements for public library services between cities or counties or both may be
provided under this section or other provisions of this chapter and may not be
provided under chapter 54-40 or other provisions of law.10.After July 1, 1981, the establishment of joint library services pursuant to this section
shall not be permitted unless approved by the electors of each individual city or
county considering the question.40-38-12.Library records - Open records exception.Any record maintained orreceived by a library receiving public funds, which provides a library patron's name or information
sufficient to identify a patron together with the subject about which the patron requested
information, is considered private and is excepted from the public records disclosure
requirements of section 44-04-18. These records may be released when required pursuant to a
court order or a subpoena.Page No. 5Document Outlinechapter 40-38 public libraries