54-44.6 Forms Management - North Dakota Statutes

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CHAPTER 54-44.6FORMS MANAGEMENT54-44.6-01.Declaration of legislative intent.The legislative assembly finds anddeclares that there is a need to minimize the governmental paperwork burden for state and local
government entities, individuals, businesses, and others; that the costs of collecting, maintaining,
using, and disseminating information are constantly escalating due to the increasingly
voluminous and complex nature of state statutes and regulations; that there is a need to
coordinate, integrate, and to the extent practicable and appropriate, make uniform the
information policies and practices in North Dakota; and that the governmental paperwork burden
can best be eased by establishing a statewide forms management program within the
information technology department.54-44.6-02. Definitions. As used in this chapter, unless the context or subject matterotherwise requires:1."Agency" means any department, office, commission, board, or other unit, however
designated, of the executive branch of state government.2."Form" means any document designed to record information and containing blank
spaces and which may contain headings, captions, boxes, or other printed or written
devices to guide the entry and interpretation of the information.54-44.6-03. State forms manager. The chief information officer of the state shall serveas the state forms manager. The manager shall administer in the executive branch of state
government the forms management program established by this chapter. The program must
apply efficient and economical management methods to the creation and utilization of state
forms.54-44.6-04. Duties of manager. The manager shall:1.Establish a statewide forms management program, prescribing the standards and
procedures for forms creation and utilization.2.Conduct surveys of forms management practices to identify forms which can be
standardized, consolidated, or eliminated as duplicative and unnecessary.3.Assist agencies in the design of those forms which cannot be eliminated to minimize
the effort and costs required to complete them.4.Establish a forms management program to provide agencies with forms design and
revision services and to develop and implement standards for design, typography,
format, data sequence, analysis, and numbering of state forms.5.Establish a central state form numbering system and a central cross-index filing
system of state forms.6.Provide training for agency forms coordinators.54-44.6-05. Duties of agencies. Each agency shall:1.Establish and maintain an active, continuing program for the economical and
efficient management of forms and cooperate with the manager in the conduct of
forms management surveys.2.Implement forms management rules and procedures issued by the manager.Page No. 13.Designate an agency forms coordinator who shall cooperate with the manager in the
development of the content requirements of the form design process and who shall
otherwise assist the agency and the office in implementing the provisions of this
chapter.54-44.6-06. Forms review. Agencies must submit any proposed new or revised form tothe manager for review. The manager shall analyze the form, advise the affected agency of
comments and recommendations, and assist the agency with any recommended revision of the
form.54-44.6-07.Assistance to legislative and judicial branches.Upon request, themanager shall assist and advise in the establishment of forms management programs in the
legislative and judicial branches of state government and shall, as required by them, provide
services similar to those available to the executive branch of state government.54-44.6-08.Rules.The manager may adopt any rules necessary to effectuate thepurposes of this chapter.Page No. 2Document Outlinechapter 54-44.6 forms management