§ 38-3-2 - Definitions. - Rhode Island Statutes

SECTION 38-3-2

   § 38-3-2  Definitions. – For the purpose of this chapter:

   (1) "Agency" or "public body" shall mean any executive,legislative, judicial, regulatory, administrative body of the state, or anypolitical subdivision thereof; including, but not limited to, any department,division, agency, commission, board, office, bureau, authority, any school,fire, or water district, or other agency of state or local government whichexercises governmental functions, or any other public or private agency,person, partnership, corporation, or business entity acting on behalf of anypublic agency.

   (2) "Records center" shall mean an establishment maintainedby the program for the storage, processing, servicing, and security of publicrecords that must be retained for varying periods of time but need not beretained in an agency's office equipment or space.

   (3) "Records control schedule" shall mean the documentestablishing the official retention, maintenance, and disposal requirements fora series or type of record based on administrative, legal, fiscal, andhistorical values for the scheduled records.

   (4) "Program" shall mean the public records administrationprogram of the secretary of state.

   (5) "Public record" or "public records" shall mean alldocuments, papers, letters, maps, books, tapes, photographs, films, soundrecordings, or other material regardless of physical form or characteristicsmade or received pursuant to law or ordinance or in connection with thetransaction of official business by any agency.

   (6) "Public records repository" shall mean the establishmentmaintained by the program for preservation of those public records determinedby the program to have permanent value warranting their continued preservationand which has been accepted by the program for transfer to its custody.