§ 42-127.1-18 - Acceptance and distribution of electronic records by governmental agencies. - Rhode Island Statutes

SECTION 42-127.1-18

   § 42-127.1-18  Acceptance and distributionof electronic records by governmental agencies. – (a) Except as otherwise provided in § 42-127.1-12(f), each governmentalagency of the state shall determine whether, and the extent to which, it willsend and accept electronic records and electronic signatures to and from otherpersons and otherwise create, generate, communicate, store, process, use, andrely upon electronic records and electronic signatures; provided, however, alldeterminations shall be governed by the provisions of title 38.

   (b) To the extent that a governmental agency uses electronicrecords and electronic signatures under subsection (a), the governmentalagency, giving due consideration to security, may specify;

   (1) The manner and format in which the electronic recordsmust be created, generated, sent, communicated, received, and stored and thesystems established for those purposes;

   (2) If electronic records must be signed by electronic means,the type of electronic signature required, the manner and format in which theelectronic signature must be affixed to the electronic record, and the identityof, or criteria that must be met by, any third party used by a person filing adocument to facilitate the process;

   (3) Control processes and procedures as appropriate to ensureadequate preservation, disposition, integrity, security, confidentiality, andauditability of electronic records; and

   (4) Any other required attributes for electronic recordswhich are specified for correspondence non-electronic records or reasonablynecessary under the circumstances.

   (c) Except as otherwise provided in § 42-131-12(f), thischapter does not require a governmental agency of this state to use or permitthe use of electronic records or electronic signatures.