§ 588 - Special funds; organization and management - Vermont Statutes

§ 588. Special funds; organization and management

All special funds shall be organized and managed in accordance with the provisions of this section.

(1) Purpose and identification. Each special fund shall be established for a specific purpose, identified by a unique name, and managed on the state central accounting system under the control of the commissioner with the actual monies held under the authority and responsibility of the state treasurer.

(2) Receipts. Each special fund shall consist of receipts specified upon its creation and of transfers from other funds as authorized by the general assembly or by the secretary of administration or the emergency board pursuant to section 706 of this title.

(3) Interest. All interest earned by a special fund shall be credited to the general fund, and not to the special fund concerned, except for the interest earned on proceeds of court settlements or private bequests, grants and other awards accepted in accordance with section 5 of this title which specify that interest shall be retained with the principal amount, and except where otherwise expressly provided by law.

(4) Appropriations and expenditures.

(A) All monies to be expended from a special fund shall be appropriated annually by the general assembly, or allocated pursuant to the authority granted by the general assembly to the secretary of administration with regard to excess receipts, except when the state responsibility relative to the special fund is solely for the transference of monies between nonstate entities as determined by the commissioner. No appropriation authorization shall carry forward beyond the fiscal year for which it was granted, except for properly encumbered payments and refunds of prior year expenditures.

(B) Individual amounts expended from a special fund shall be upon the warrant of and in accordance with practices approved by the commissioner, and shall be in compliance with the purpose of the fund and of any provisions of law or other conditions of the fund's creation.

(C) Special fund expenditures shall not exceed available revenues, except that the commissioner may anticipate receipts to each special fund and issue warrants based thereon, and in so doing may establish limits on expenditures in anticipation of receipts for any special fund.

(5) Balances.

(A) All cash balances in a special fund at the end of the fiscal year shall be carried forward and remain in the fund unspent until authorized for expenditure in accordance with subdivision (4)(A) of this section or transferred to another fund by the general assembly or by the secretary of administration or the emergency board pursuant to section 706 of this title.

(B) Any negative cash balance in a special fund at the end of a fiscal year shall be carried forward and applied against that fund's receipts for the next fiscal year.

(6) Accounting and reporting.

(A) Each special fund shall be accounted for under the direction of the commissioner, and the balance at the end of the prior fiscal year shall be reported to the joint fiscal committee on or before December 1 of each year.

(B) In addition, the commissioner shall annually report a list of any special funds created during the fiscal year. The list shall furnish for each fund: its name; authorization; and revenue source or sources. The report for the prior fiscal year shall be submitted to the general assembly through the joint fiscal committee on or before December 1 of each year. (Added 1991, No. 226 (Adj. Sess.), § 2, eff. May 28, 1992; amended 1997, No. 59, § 82, eff. June 30, 1997; 2005, No. 71, § 270; 2007, No. 65, § 392, eff. June 4, 2007.)