43.19.1905 - Statewide policy for purchasing and material control -- Working group -- Definitions. - Washington Statutes

Statewide policy for purchasing and material control — Working group — Definitions.

(1) The director of general administration shall establish overall state policy for compliance by all state agencies, including educational institutions, regarding the following purchasing and material control functions:

     (a) Development of a state commodity coding system, including common stock numbers for items maintained in stores for reissue;

     (b) Determination where consolidations, closures, or additions of stores operated by state agencies and educational institutions should be initiated;

     (c) Institution of standard criteria for determination of when and where an item in the state supply system should be stocked;

     (d) Establishment of stock levels to be maintained in state stores, and formulation of standards for replenishment of stock;

     (e) Formulation of an overall distribution and redistribution system for stock items which establishes sources of supply support for all agencies, including interagency supply support;

     (f) Determination of what function data processing equipment, including remote terminals, shall perform in statewide purchasing and material control for improvement of service and promotion of economy;

     (g) Standardization of records and forms used statewide for supply system activities involving purchasing, receiving, inspecting, storing, requisitioning, and issuing functions, including a standard notification form for state agencies to report cost-effective direct purchases, which shall at least identify the price of the goods as available through the division of purchasing, the price of the goods as available from the alternative source, the total savings, and the signature of the notifying agency's director or the director's designee;

     (h) Screening of supplies, material, and equipment excess to the requirements of one agency for overall state need before sale as surplus;

     (i) Establishment of warehouse operation and storage standards to achieve uniform, effective, and economical stores operations;

     (j) Establishment of time limit standards for the issuing of material in store and for processing requisitions requiring purchase;

     (k) Formulation of criteria for determining when centralized rather than decentralized purchasing shall be used to obtain maximum benefit of volume buying of identical or similar items, including procurement from federal supply sources;

     (l) Development of criteria for use of leased, rather than state owned, warehouse space based on relative cost and accessibility;

     (m) Institution of standard criteria for purchase and placement of state furnished materials, carpeting, furniture, fixtures, and nonfixed equipment, in newly constructed or renovated state buildings;

     (n) Determination of how transportation costs incurred by the state for materials, supplies, services, and equipment can be reduced by improved freight and traffic coordination and control;

     (o) Establishment of a formal certification program for state employees who are authorized to perform purchasing functions as agents for the state under the provisions of chapter 43.19 RCW;

     (p) Development of performance measures for the reduction of total overall expense for material, supplies, equipment, and services used each biennium by the state;

     (q) Establishment of a standard system for all state organizations to record and report dollar savings and cost avoidance which are attributable to the establishment and implementation of improved purchasing and material control procedures;

     (r) Development of procedures for mutual and voluntary cooperation between state agencies, including educational institutions, and political subdivisions for exchange of purchasing and material control services;

     (s) Resolution of all other purchasing and material matters which require the establishment of overall statewide policy for effective and economical supply management;

     (t) Development of guidelines and criteria for the purchase of vehicles, high gas mileage vehicles, alternate vehicle fuels and systems, equipment, and materials that reduce overall energy-related costs and energy use by the state, including investigations into all opportunities to aggregate the purchasing of clean technologies by state and local governments, and including the requirement that new passenger vehicles purchased by the state meet the minimum standards for passenger automobile fuel economy established by the United States secretary of transportation pursuant to the energy policy and conservation act (15 U.S.C. Sec. 2002);

     (u) Development of goals for state use of recycled or environmentally preferable products through specifications for products and services, processes for requests for proposals and requests for qualifications, contractor selection, and contract negotiations;

     (v) Development of procurement policies and procedures, such as unbundled contracting and subcontracting, that encourage and facilitate the purchase of products and services by state agencies and institutions from Washington small businesses to the maximum extent practicable and consistent with international trade agreement commitments;

     (w) Development of food procurement procedures and materials that encourage and facilitate the purchase of Washington grown food by state agencies and institutions to the maximum extent practicable and consistent with international trade agreement commitments; and

     (x) Development of policies requiring all food contracts to include a plan to maximize to the extent practicable and consistent with international trade agreement commitments the availability of Washington grown food purchased through the contract.

     (2) The department of general administration shall convene a working group including representatives of the office of financial management, the department of information services, and the state printer. The purpose of the working group is to work collaboratively to develop common policies and procedures that encourage and facilitate state government purchases from Washington small businesses, as required in subsection (1)(v) of this section, and in RCW 39.29.065, 43.78.110, and 43.105.041(1)(j). By December 1, 2009, these central services agencies shall jointly provide a written progress report to the governor and legislature on actions taken and planned, barriers identified, and solutions recommended to reach this goal.

     (3) The definitions in this subsection apply throughout this section and RCW 43.19.1908.

     (a) "Common vendor registration and bid notification system" has the definition in RCW 39.29.006.

     (b) "Small business" has the definition in RCW 39.29.006.

     (c) "Washington grown" has the definition in RCW 15.64.060.

[2009 c 486 § 10; 2008 c 215 § 4. Prior: 2002 c 299 § 5; 2002 c 285 § 1; 1995 c 269 § 1402; 1993 sp.s. c 10 § 3; 1987 c 504 § 16; 1980 c 172 § 7; 1975-'76 2nd ex.s. c 21 § 5.]

Notes: Intent -- 2009 c 486: See note following RCW 39.29.006.

Conflict with federal requirements -- 2009 c 486: See note following RCW 28B.30.530.

Findings -- Intent -- Short title -- Captions not law -- Conflict with federal requirements -- 2008 c 215: See notes following RCW 15.64.060.

Effective date -- 1995 c 269: See note following RCW 9.94A.850.

Part headings not law -- Severability -- 1995 c 269: See notes following RCW 13.40.005.

Notification forms -- 1993 sp.s. c 10: "The department of general administration shall forward copies of notification forms required under RCW 43.19.1905(7) to the office of financial management. By September 1, 1994, the department of general administration shall report to the house of representatives fiscal committees and senate ways and means committee on the volume and type of purchases made and the aggregate savings identified by state agencies making purchases as authorized by this act for fiscal year 1994." [1993 sp.s. c 10 § 4.]

Purpose -- 1993 sp.s. c 10: See note following RCW 43.19.190.

Severability -- Effective date -- 1987 c 504: See RCW 43.105.901 and 43.105.902.

Severability -- 1975-'76 2nd ex.s. c 21: See note following RCW 43.19.180.

Energy conservation -- Legislative finding -- Declaration -- Purpose: RCW 43.19.668 and 43.19.669.