117.085 Application for mail-in absentee ballot -- In-person absentee voting in the clerk's office -- Supervision of and challengers for absentee voting -- Form of ballot -- Cancellation of absent - Kentucky Statutes

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117.085 Application for mail-in absentee ballot -- In-person absentee voting in the clerk's office -- Supervision of and challengers for absentee voting -- Form of
ballot -- Cancellation of absentee ballot. (1) All requests for an application for an absentee ballot may be transmitted by telephone, facsimile machine, by mail, by electronic mail, or in person. Except as
provided in paragraph (b) of this subsection, all applications for an absentee ballot
shall be transmitted only by mail to the voter or in person at the option of the voter,
except that the county clerk shall hand an application for an absentee ballot to a
voter permitted to vote by absentee ballot who appears in person to request the
application, or shall mail the application to a voter permitted to vote by absentee
ballot who requests the application by telephone, facsimile machine, or mail. The
absentee ballot application may be requested by the voter or the spouse, parents, or
children of the voter, but shall be restricted to the use of the voter. Except for
qualified voters who apply pursuant to the requirements of KRS 117.075 and
117.077, those who are incarcerated in jail but have yet to be convicted, military
personnel confined to a military base on election day, and persons who qualify
under paragraph (a)7. of this subsection, absentee ballots shall not be mailed to a
voter's residential address located in the county in which the voter is registered. In
the case of ballots returned by mail, the county clerk shall provide an absentee
ballot, two (2) official envelopes for returning the ballot, and instructions for voting
to a voter who presents a completed application for an absentee ballot as provided
in this section and who is properly registered as stated in his or her application.
(a) The following voters may apply to cast their votes by mail-in absentee ballot if the application is received not later than the close of business hours seven
(7) days before the election:
1. Voters permitted to vote by absentee ballot pursuant to KRS 117.075; 2. Voters who are residents of Kentucky who are members of the Armed
Forces, dependents of members of the Armed Forces, and citizens
residing overseas; 3. Voters who are students who temporarily reside outside the county of
their residence; 4. Voters who are incarcerated in jail who have been charged with a crime
but have not been convicted of the crime; 5. Voters who change their place of residence to a different state while the
registration books are closed in the new state of residence before an
election of electors for President and Vice President of the United
States, who shall be permitted to cast an absentee ballot for electors for
President and Vice President of the United States only; 6. Voters who temporarily reside outside the state but who are still eligible
to vote in this state; and 7. Voters who are prevented from voting in person at the polls on election
day and from casting an absentee ballot in person in the county clerk's
office on all days absentee voting is conducted prior to election day because their employment location requires them to be absent from the
county all hours and all days absentee voting is conducted in the county
clerk's office. (b) Residents of Kentucky who are members of the Armed Forces, dependents of members of the Armed Forces, and overseas citizens, may apply for an
absentee ballot by means of the federal post-card application, which may be
transmitted to the county clerk's office by mail or by facsimile machine. The
application may be used to register, reregister, and to apply for an absentee
ballot. If the federal post-card application is received at any time not less than
seven (7) days before the election, the county clerk shall affix his or her seal to
the application form upon receipt. (c) Absentee voting shall be conducted in the county clerk's office or other place designated by the county board of elections and approved by the State Board
of Elections during normal business hours for at least the twelve (12) working
days before the election. A county board of elections may permit absentee
voting to be conducted on a voting machine for a period longer than the
twelve (12) working days before the election. (d) Any qualified voter in the county who is not permitted to vote by absentee ballot under paragraph (a) of this subsection who will be absent from the
county on any election day may, at any time during normal business hours on
those days absentee voting is conducted in the county clerk's office, make
application in person to the county clerk to vote on a voting machine in the
county clerk's office or other place designated by the county board of elections
and approved by the State Board of Elections. (e) The following voters may, at any time during normal business hours on those days absentee voting is conducted in the county clerk's office, make
application in person to the county clerk to vote on a voting machine in the
county clerk's office or other place designated by the county board of elections
and approved by the State Board of Elections:
1. Voters who are residents of Kentucky who are members of the Armed
Forces, dependents of members of the Armed Forces, and citizens
residing overseas, who will be absent from the county on any election
day; 2. Voters who are students who temporarily reside outside the county of
their residence; 3. Voters who have surgery scheduled that will require hospitalization on
election day, and the spouse of the voter; 4. Voters who temporarily reside outside the state but who are still eligible
to vote in this state and who will be absent from the county on any
election day; 5. Voters who are residents of Kentucky who are members of the Armed
Forces confined to a military base on election day and who learn of that confinement within seven (7) days or less of an election and are not
eligible for a paper absentee ballot under this subsection; and 6. A voter who is a pregnant woman in her last trimester of pregnancy at
the time she wishes to vote under this paragraph. The application form
for a voter under this subparagraph shall be prescribed by the State
Board of Elections, which shall contain the woman's sworn statement
that she is in fact in her last trimester of pregnancy at the time she
wishes to vote. (f) Voters who change their place of residence to a different state while the registration books are closed in the new state of residence before a presidential
election shall be permitted to cast an absentee ballot for President and Vice
President only, by making application in person to the county clerk to vote on
a voting machine in the county clerk's office or other place designated by the
county board of elections and approved by the State Board of Elections. (g) Any member of the county board of elections, any precinct election officer appointed to serve in a precinct other than that in which he or she is registered,
any alternate precinct election officer, any deputy county clerk, any staff for
the State Board of Elections, and any staff for the county board of elections
may vote on a voting machine in the county clerk's office or other place
designated by the county board of elections, and approved by the State Board
of Elections, up to the close of normal business hours on the day before the
election. The application form for those persons shall be prescribed by the
State Board of Elections and, in the case of application by precinct election
officers, shall contain a verification of appointment signed by a member of the
county board of elections. If an alternate precinct election officer or a precinct
election officer appointed to serve in a precinct other than that in which he or
she is registered receives his or her appointment while absentee voting is
being conducted in the county, such officer may vote on a voting machine in
the county clerk's office or other place designated by the county board of
elections, and approved by the State Board of Elections, up to the close of
normal business hours on the day before the election. In case of such voters,
the verification of appointment shall also contain the date of appointment. The
applications shall be restricted to the use of the voter only.
(h) The members of the county board of elections or their designees who provide equal representation of both political parties may serve as precinct election
officers, without compensation, for all absentee voting performed on a voting
machine in the county clerk's office or other place designated by the county
board of elections and approved by the State Board of Elections. If the
members of the county board of elections or their designees serve as precinct
election officers for the absentee voting, they shall perform the same duties
and exercise the same authority as precinct election officers who serve on the
day of an election. If the members of the county board of elections or their designees do not serve as precinct election officers for the absentee voting, the
county clerk or deputy county clerks shall supervise the absentee voting. (i) Any individual qualified to appoint challengers for the day of an election may also appoint challengers to observe all absentee voting performed at the
county clerk's office or other place designated by the county board of
elections, and approved by the State Board of Elections, and those challengers
may exercise the same privileges as challengers appointed for observing
voting on the day of an election at a regular polling place. (2) The clerk shall type the name of the voter permitted to vote by absentee ballot on the application form for that person's use and no other. The absentee ballot
application form shall be in the form prescribed by the State Board of Elections,
shall bear the seal of the county clerk, and shall contain the following information:
name, residential address, precinct, party affiliation, statement of the reason the
person cannot vote in person on election day, statement of where the voter shall be
on election day, statement of compliance with residency requirements for voting in
the precinct, and the voter's mailing address for an absentee ballot. The form shall
be verified and signed by the voter. A notice of the actual penalty provisions in KRS
117.995(2) and (5) shall be printed on the application. (3) If the county clerk finds that the voter is properly registered as stated in his or her application and qualifies to receive an absentee ballot by mail, he or she shall mail
to the voter an absentee ballot, two (2) official envelopes for returning the ballot,
and instructions for voting. The county clerk shall complete a postal form for a
certificate of mailing for ballots mailed within the fifty (50) states, and it shall be
stamped by the postal service when the ballots are mailed. An absentee ballot may
be transmitted by facsimile machine to a resident of Kentucky who is a member of
the Armed Forces, a dependent of a member of the Armed Forces, or a citizen
residing overseas. (4) Absentee ballots which are requested prior to the printing of the ballots shall be mailed by the county clerk to the voter within three (3) days of the receipt of the
printed ballots; and absentee ballots which are requested subsequent to the receipt
of the ballots by the county clerk shall be mailed to the voter within three (3) days
of the receipt of the request. (5) The clerk shall cause ballots to be printed fifty (50) days prior to each primary or general election. (6) The outer envelope shall bear the words "Absentee Ballot" and the address and official title of the county clerk and shall provide space for the voter's signature,
voting address, precinct number, and signatures of two (2) witnesses if the voter
signs the form with the use of a mark instead of the voter's signature. A detachable
flap on the inner envelope shall provide space for the voter's signature, voting
address, precinct number, signatures of two (2) witnesses if the voter signs the form
with the use of a mark instead of the voter's signature and notice of penalty provided
in KRS 117.995(5). The clerk shall type the voter's address and precinct number in
the upper left hand corner of the outer envelope and of the detachable flap on the
inner envelope immediately below the blank space for the voter's signature. The inner envelope shall be blank. The clerk shall retain the application and the postal
form required by subsection (3) of this section for twenty-two (22) months after the
election. (7) Any person who has received an absentee ballot by mail but who knows at least seven (7) days before the date of the election that he or she will be in the county on
election day and who has not voted pursuant to the provisions of KRS 117.086 shall
cancel his or her absentee ballot and vote in person. The voter shall return the
absentee ballot to the county clerk's office no later than seven (7) days prior to the
date of the election. Upon the return of the absentee ballot, the clerk shall mark on
the outer envelope of the sealed ballot or the unmarked ballot the words "Canceled
because voter appeared to vote in person." Sealed envelopes so marked shall not be
opened. The clerk shall remove the voter's name from the list of persons who were
sent absentee ballots, and the voter may vote in the precinct in which he or she is
properly registered. (8) Any voter qualified for a mail-in absentee ballot who does not receive a requested mail-in ballot within a reasonable amount of time shall contact the county clerk,
who shall reissue a second ballot. The county clerk shall keep a record of the
absentee ballots issued and returned by mail, and the absentee voting that is
performed on the voting machine in the county clerk's office or other place
designated by the county board of elections and approved by the State Board of
Elections, to verify that only the first voted ballot to be returned by the voter is
counted. Upon the return of any ballot after the first ballot is returned, the clerk
shall mark on the outer envelope of the sealed ballot the words "Canceled because
ballot reissued." (9) Any member of the military who has received an absentee ballot by mail but who knows that he or she will be in the county on election day and who has not voted
pursuant to the provisions of KRS 117.086 shall cancel his or her absentee ballot
and vote in person. The voter shall return the absentee ballot to the county clerk's
office on or before election day. Upon the return of the absentee ballot, the clerk
shall mark on the outer envelope of the sealed ballot or the unmarked ballot the
words "Canceled because voter appeared to vote in person." Sealed envelopes so
marked shall not be opened. The clerk shall remove the voter's name from the list of
persons who were sent absentee ballots, provide the voter with written authorization
to vote at the precinct, and the voter may vote in the precinct in which he or she is
properly registered. Effective: July 15, 2010
History: Amended 2010 Ky. Acts ch. 176, sec. 5, effective July 15, 2010. -- Amended 2008 Ky. Acts ch. 79, sec. 1, effective July 15, 2008; and ch. 129, sec. 3, effective
July 15, 2008. -- Amended 2002 Ky. Acts ch. 3, sec. 2, effective February 15, 2002;
and ch. 63, sec. 12, effective July 15, 2002. -- Amended 2000 Ky. Acts ch. 134,
sec. 1, effective March 17, 2000. -- Amended 1998 Ky. Acts ch. 243, sec. 6, effective
April 1, 1998; and ch. 386, sec. 1, April 7, 1998. -- Amended 1996 Ky. Acts ch. 163,
sec. 1, effective April 3, 1996; and ch. 195, sec. 6, effective July 15, 1996. --
Amended 1994 Ky. Acts ch. 394, sec. 11, effective July 15, 1994.